This Privacy Policy explains how SC Integrated Accounting Ltd, trading as SC Integrated Accounting, collects, uses, and protects personal data when you visit scintegratedaccounting.co.uk, contact us, or use our services.
This draft contains business-specific placeholders in square brackets. Replace each placeholder with your actual operational, legal, and supplier details before publishing.
1. Who We Are
SC Integrated Accounting Ltd is the data controller for the personal data covered by this policy. Our registered office and principal business address is 8 Horsmonden Close, Orpington, England, BR6 0TU, and our main contact email is hello@scintegratedaccounting.co.uk.
If you have any questions about this policy or want to exercise your privacy rights, please contact us at hello@scintegratedaccounting.co.uk or +44 7735 644447.
2. The Personal Data We Collect
We may collect personal data directly from you, automatically through our website, and from third parties where legally permitted.
- Identity data, such as your name, date of birth, photo identification, or business ownership details.
- Contact data, such as your email address, telephone number, billing address, service address, and correspondence details.
- Financial and tax data, such as bank details, income records, tax references, payroll details, VAT information, and accounting records.
- Technical data, such as your IP address, browser type, device information, and website usage information.
- Marketing and communication preferences, including your consent choices and communication history.
3. How We Collect Your Data
- When you send us an enquiry through the contact form on our website.
- When you communicate with us by email, telephone, or WhatsApp.
- When you use our services and provide records through secure portals, document requests, or accounting platforms such as Xero and QuickBooks.
- Automatically through strictly necessary cookies and standard server logs when you visit our website.
- From official sources, regulators, identity verification providers, or referees where required for compliance and service delivery.
4. Why We Use Your Data
We only process personal data where we have a lawful basis for doing so under applicable data protection law.
- To respond to enquiries and provide requested information.
- To assess whether we can act for you and to set up or manage our client relationship.
- To provide bookkeeping, tax, payroll, advisory, company secretarial, or related services.
- To meet legal, regulatory, anti-money laundering, fraud prevention, record-keeping, and professional compliance obligations.
- To improve our website, protect our systems, and understand how visitors use our content.
- To send service updates, legal notices, and, where permitted, relevant marketing communications.
5. Lawful Bases
- Performance of a contract or steps prior to entering into a contract.
- Compliance with a legal or regulatory obligation.
- Our legitimate interests in running, securing, and improving our business.
- Consent, where we specifically ask for it, such as for certain cookies or marketing communications.
6. Anti-Money Laundering and Compliance Checks
As an accountancy business, we may be required to verify identity, assess source of funds, carry out sanctions screening, and keep records to comply with anti-money laundering and related legal obligations.
Where required, we may ask for passports, driving licences, proof of address, company ownership details, and other supporting information. If you do not provide mandatory compliance information, we may be unable to act for you.
7. Sharing Your Data
We only share personal data where necessary and appropriate for service delivery, legal compliance, or business operations.
- Software providers, hosting providers, IT support, and cloud storage providers.
- Professional tools and service partners, including Xero and QuickBooks, Zoho Mail (our email provider, which receives and stores enquiries sent through our website), and WhatsApp (operated by Meta) where you choose to contact us that way.
- HMRC, Companies House, courts, regulators, law enforcement bodies, and other authorities where required.
- Professional advisers, insurers, auditors, or debt recovery providers where necessary.
- Identity verification, anti-fraud, or compliance screening providers.
8. International Transfers
Some of our suppliers may process data outside the UK. Where this happens, we will use appropriate safeguards, such as adequacy regulations, approved contractual clauses, or equivalent protections, before transferring personal data internationally.
9. Data Retention
We keep personal data only for as long as reasonably necessary for the purpose collected, including legal, tax, regulatory, insurance, and dispute-resolution requirements.
Retention periods may vary depending on the type of service, the records involved, and applicable legal obligations. You should set your actual retention schedule before publishing this page.
10. Your Rights
- Request access to your personal data.
- Request correction of inaccurate or incomplete personal data.
- Request erasure where we no longer need the data and no legal exception applies.
- Object to or request restriction of certain processing.
- Request transfer of data where applicable.
- Withdraw consent where processing depends on consent.
- Lodge a complaint with the Information Commissioner's Office or another competent authority.
11. Security
We use reasonable technical and organisational measures to protect personal data against unauthorised access, misuse, alteration, disclosure, or loss. However, no online system can be guaranteed to be completely secure.
12. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in law, technology, suppliers, or business operations. The latest version will always be published on this page with the revised date shown above.